Digitization: How to get started with it and which 3 things to definitely not forget

Digitalization is not a buzzword. But this is no longer a competitive advantage in today's rapidly changing business environment. It is an absolute necessity. Companies that make effective use of modern technology are keeping up. It's not just a matter of forgetting paper canons. There is a need Completely change the mindset.

It's the same as when you want to ask a colleague if he's going to lunch with you at noon. Do you write him a letter, or open up a chat conversation? We assume the latter. Digitalization is similar these days. Digital automated processes are commonplace for many companies and for those who haven't started digitalization yet, it's slowly getting late. But how to start digitization and what not to forget? We have prepared some key steps for you.

So, how to start the digitization process?

1. Set SMART goals

Before embarking on digitization, it is important to know what you want to achieve. Do you need to improve the customer experience, increase efficiency or reduce costs? Defining goals will help you focus on the right areas. When everyone in the company, from the CEO to the IT department, understands and clearly perceives, Why digitalization is taking place and what benefits it will bring, it increases the chance of success.

But that's not all. Just “increase efficiency” is not enough. Every goal needs to be defined as accurately as possible — that's why it's good to lean about the SMART method. The objectives of digitisation should be:

• S (specific) — specific
• M (Measurable) — Measurable
• A (achievable) — achievable
• R (relevant) — relevant
• T (time-bound)

Or maybe we can work it out a little more. Instead of “SMART” targets, we'll aim higher and define our bases as”SMARTER“, where E stands for the English “evaluated”, that is, evaluated, and the R word “rewarded”, rewarded.

Your strategy should be aligned with overall business objectives. Microsoft Dynamics 365 offers a wide range of tools that at Blue Dynamic we adapt to specific needs of your company. The key is to choose the right ones and use them effectively. For example, customisable ERP Microsoft Dynamics 365 Business Central gives you the opportunity to create a completely customized module assembly — in the end you only have access to what you actually use, and you don't pay for modules that are useless to you. And similarly, we could continue by telling about other MS D365 products.

2. Choose the right tools and partners for digitization

Just as they didn't build Rome in a day, neither is digitization done by waving a magic wand. Choosing the right technological tools is fundamental and not at all simple, not to mention implementing them. We recommend you carefully Choose a reliable supplierwho will stand by your side from the first steps to the end. And by the end we do not mean the delivery of software, but also successful operation. We stand by the fact that follow-up support is key.

The right partner will help you not just with the technical side of things, but also with change management and employee training. And that brings us slowly to the third point...

3. Invest in change management and employee training

Technology alone is not enough. It plays a huge role in the success of digitalization human factor. Although today's children are born with a smartphone in hand, on the other hand, we are sure that in addition to fans of new technologies, you have opponents of modernization in your company. And perhaps there are not a few of them at all. Many people think that modern technologies, such as AI, will take away their jobs, or think that operating and learning the news is unnecessarily complicated. What about that?

Nowadays we are already talking about the fifth industrial revolution, i.e. About Industry 5.0. In addition to “smart” technologies, it is necessary to promote cooperation between humans and “machines”. Seek compromises, foster human creativity, innovation and critical thinking. Show your employees that they are important to you and that you count on them. Successful digitalization requires your employees to be ready for change and use new tools effectively. Investing in training and support is crucial. When employees understand new systems and see how they can make their jobs easier, the transition to new technologies is much smoother.

Change management should include clear and ongoing communication with teams. Employees should know why the changes are happening, what benefits they will bring and how they will be affected. Give them enough time and resources to get familiar with the new tools and start using them.

Do not settle for one modernized process, digitize the company as a whole

The goal of digitization is increased efficiency and elimination of unnecessarily complicated and repetitive processes, that's clear. However, it should not end with the fact that you start creating digital invoices with a QR code instead of paper ones. Digitizing just one or a few processes might make someone's job easier, but your goals should be higher. Digital Transformation Means Definitive goodbye to data on paper.

If you are not sure that digitalization will benefit your business, or you are thinking about it and do not know where to start, there is nothing easier than sitting down. Specialists Blue Dynamic with you on Digitization looks directly in the context of your business — help to find suitable technologies, design the process in steps and outline the time and financial requirements. Contact us and arrange a free consultation.