Project Management Software - MS Project

Do you have a vision and are failing to implement it? Have you been given a task with a clear goal and its implementation has stalled or stalled? Have you been entrusted with a project that does not fit into your normal scope of work and you do not know where to start and where to end? Do you have to implement a project with very limited personnel and financial resources? Do you need to see the state of progress at any time and from anywhere in order to decide in time where to relax and where to add? Are you not able to evaluate the success of the tasks entrusted to you well? Introducing MS Project project management software.

If you answered YES to any of the above questions, then know that it's time to start using project management software.

Using a project management company

• Easier to achieve the goals set
• saves human resources
• saves financial resources
• saves the strength of the project manager
• saves management time, which the manager is responsible for the results of the project

Software for project management allows the task:

• phase-out
• Realistically Determine Deadlines
• plan resources (financial, time and personnel)
• monitor the development of the project and the fulfillment of tasks
• Identify obstacles in time and find ways to overcome them
• correctly evaluate the success and effectiveness of the efforts and resources expended

The key to the successful completion of any project is teamwork protected by quality leadership. It's easy to say, but leading a project through the rough waters of a constantly evolving organization is a job that only an experienced project manager can handle without any problems. In the flood of deadlines, meetings, emails, obstacles, tasks and deadlines, the perfect organization is key above all. Fortunately, we have effective tools to achieve this.

Project management software MS Project, one of the most comprehensive project management platforms

If you were looking for a project management platform, you would find a lot of them these days. Especially the covid period has contributed to their development and implementation even in organizations that previously did not use them. However, one of the most comprehensive platforms is offered by Microsoft, namely Microsoft Projekt. Project managers of small and large companies not only offer the possibility to plan their tasks and redistribute tasks within teams, but a big plus of MS Project is the ability to present projects through customizable Gantt charts.

Thanks to the simple visuals, anyone on the team can easily see what tasks are currently being completed and what stages will follow.

Create a timeline, split tasks, measure costs

MS Project project management software offers easy orientation in project issues. With Project, the search ends with mountains of e-mails, calls from interested parties, time-consuming search for necessary information. Using MS Project, you create timelines for your project, assign tasks, measure costs, and visually represent the overall status of each part of the task. Checking the individual stages is then easy. In addition, MS Project project management software offers the ability to provide feedback on each task.

And when we mention cost measurement, the budgeting toolkit allows you to predict the costs and revenues of a project.

MS Project management software will be appreciated in an environment where MS tools are already being worked on

Microsoft Project is not the only tool for successful collaboration and communication in a Microsoft workshop team. In addition to Project, you can use Microsoft 365 Collaboration Tools. These are dozens of applications, thanks to which you can work together efficiently and quickly. Some of them have become the basis of the functioning of almost every business (Outlook, Word, Excel), covid has rocketed off the mass use of Teams, others are still in the background and are only just getting into the awareness of users, e.g. Viva, Planner and many more.

Team communication without long email forwarding

The active use of Microsoft collaboration tools eliminates the flood of emails not only in the project manager's inbox. Communication, for example through the already mentioned MS Teams, is faster and more flexible. In addition, it is possible to conduct a chat individually and in groups, share the screen and save history, take a video recording or transcript of the spoken word.

MS Teams vs. Yammer

Another communication tool from Microsoft's workshop is Yammer. It is an internal social network, not just a chat platform. Only employees or co-workers can join this social network, which guarantees a high level of security of the embedded data. Yammer allows you to communicate openly, publish messages “on the wall”, communicate in 28 languages (while translating messages with Google Translator), share conversations, create polls, and create virtual events.

Collaborate in real time thanks to the cloud — anytime, anywhere!

Microsoft, of course, offers the possibility of storing documents in the cloud. Cloud storage for files used by multiple SharePoint users is one of the biggest benefits to teamwork ever. By saving a project to the cloud, the worker makes it available to everyone who collaborates on the project. They can reach it from anywhere, anytime. The whole team can work on one document at the same time without any problems.

“Which version ultimately holds true? “

Cloud storage keeps all versions of the file in one place. This breaks down the already mentioned search in a flood of emails and finding out “which version of the document is the final one”. When you save a presentation to the cloud, for example, you can instantly collaborate with colleagues around the world, track proposed changes, and respond to feedback. You can add a comment to each version of the document, which will show who the document is intended for and should be loaded with.

Most people think that cloud storage is OneDrive after all... “That's right. Both SharePoint and OneDrive are cloud storage, and each has its meaning. While SharePoint is appreciated by members inside and outside the company for sharing and working together on a single document (by the way, documents shared through MS Teams are also stored in SharePoint), OneDrive is a repository specifically designed for a user's documents primarily intended only for them, unless they share them with a specific collaborator. OneDrive can be used to automatically back up a file or to synchronize folders and files across multiple devices.

Whether you're developing a smartphone app, crafting comprehensive tailor-made marketing strategies, or offering turnkey wedding organization, success always depends on quality communication and organization of projects.