Digitalizing your business — 7 tips on how to do it

Modern technology doesn't just entertain geeks anymore. They are the way to the highest possible efficiency in business as well. Digitalization of the company, that is, the integration of modern technologies into the daily running of the organization, has become a key element of modern business, whether you are a small business, or a large corporation.

The transition to the digital environment is a complex and challenging process. It should be attended by the whole company. If you decide to digitize only certain areas, you are far from achieving such results and fulfilling the digitization potential of the company. Even if the transformation is a big step, it always pays off. In Blue Dynamic we summarize 7 Key Tips to Effectively Digitize Your Business.

1. Set clear goals and strategy for digitizing your business

Before you even dive into digitizing your business, define your goals and define your strategy. Work on awareness in the company. The project should be trusted by everyone, not just the manager who “made the whole thing up”. The entire management must be one, and even rank-and-file employees must be convinced of the benefits. In particular, focus on dispelling some of the long-held myths such as “Artificial intelligence will take our jobs”. Explain to your people that AI isn't meant to take away their jobs, but to make them easier and more enjoyable — maybe so that they don't have to engage in boring routines.

Consider the added value of digital transformation to your processes, products, or services. Carry out Audit of your existing systems and identify processes that have high priority and those where digital transformation will be easiest and fastest. That's where you start.

2. Invest in the right technologies

Choosing the right technologies is critical to the success of the digital transformation. Consider options such as cloud services, artificial intelligence, process automation or the Internet of Things (IoT) that can efficiently optimize your operations and improve business performance.

Take care that the selected solution allows growth. Where you are now, you probably won't always be. Perhaps you will grow rocketing or, on the contrary, you will want to slow down and “mow down” your business. The selected IT solutions should be scalable and adapted to you in every situation.

3. Improve data management and analytics

Data is your holy grail -- we're right, right? Ensure that your business has efficient systems for data collection, storage and analysis. Leveraging advanced analytics tools will help you better understand your customers, market, and competition, which can lead to better decisions and strategies. A comprehensive ERP system, such as Microsoft Dynamics 365 Business Central, will help to hold all data under one roof and tie them together perfectly. As a result, everyone works with “one truth”.

We have a tip for you. Take advantage of the planned digital transformation for “general cleaning” and tidy up your dates just like tidying up your wardrobe in the spring. Not everything needs to be carried to a new stage of your business.

4. Increase cyber security

With the increasing use of digital technologies, Data and information security increasingly important. Invest in modern security solutions such as firewalls, data encryption, secure connections and regular employee training on cyber threats. As part of the digital transformation, they are an essential component of the cybersecurity system and cloud solutions — you don't have to worry about backups and regular updates. These are provided by the provider.

5. Engage employees and provide training

That being said, digital transformation is not a project of one person, but of an entire company. Requires participation and support of all employees. Keep employees informed of changes and new technologies and provide them with appropriate training and support — in addition to including them in the process itself, invite them to evaluate results, ideally regularly, not on target.

6. Monitor and evaluate the results

And that brings us to the assessment of How the Digital Transformation Has Succeeded. Continuous monitoring and evaluation of the results of the digitization of a company is key to success. Establish measurable performance indicators (KPIs) to monitor progress and identify areas that require further adjustments or optimization. We believe that everything can be expressed in numbers, and this is extremely important for assessing success. But be realistic in your estimates.

7. Be open to innovation and change

Digitization is the transition of an “analog” company into a digital environment. It's a huge leap that hits the entire organization. It is therefore necessary completely change the mindset and abandon the established procedures. Be open to innovation and change and respond flexibly to new technologies and industry trends. With the completion of the digitalization of the company, nothing ends. Do not fall asleep on your laurels.

Digitalization of the company is not a one-time action, it does not consist only in the implementation of new technologies. This is a change in the whole business, which is by no means easy. Therefore, you need A reliable partner who will guide you through the process. IN Blue Dynamic We will gladly take on this role. Contact our specialists and discuss your situation in relation to the topic of business digitization directly in the context of your business.