How to use electronic sales registration (EET) in Dynamics AX

The new EET Act obliges some companies to introduce EET. For those who are affected by this obligation and also use Dynamics AX (formerly Axapta) this article is dedicated to.

At this point, it appears that Microsoft has chosen to make its ERP system Dynamics AX will not prepare the EET solution. It is therefore up to each user Dynamics AX (formerly Axapty)to take care of the EET himself.

Although the Electronic Sales Evidence (EET) was previously approved by the Chamber of Deputies, its technical specifics were only recently published. Blue Dynamic follows everything about EET and we have prepared for you ready-made EET solution for Microsoft Dynamics AX.

Technical solutions in AX

The basic technical part of the EET is the central portal, which (after appropriate registration and authentication) provides each entity with a unique identifier for each of its business transactions. Therefore, the first step for each Dynamics AX operator is to ensure an online connection to this portal providing i.e. a fiscal identifier.

The next step, which will also mean modifications in Dynamics AX is to ensure that the fiscal identification code received is published on all documents where required by law, especially on the receipt. Of course, it is not only about printing the code but also storing it in the database.

The complexity of the solution will be expanded by the need to treat conditions where the AX operator is unable to connect online and obtain the fiscal code from the portal of the Financial Administration. Even in this case, the tax document must be provided with the appropriate ID and everything must be subsequently resolved with the EET portal when it becomes available again.

Our EET solution for Dynamics AX can be purchased as Addon for Dynamics AX and Dynamics 365 on our Dynamics Addons and Apps store - Addons.Blue.

A little recap on the EET

Before the start of the sales registration, all businesses affected by the registration must request so-called authentication data. "This is the first and important step towards sales registration (e-trading). It is important that businesses do not leave their applications to the last minute," emphasised Finance Minister Andrej Babiš.

Businesses can apply for authentication data from 1 September 2016. "Entrepreneurs, or their authorised representatives, can apply for them either electronically on the Tax Portal, when they will be sent to their data box, or in person at any territorial office of the financial authorities, where the entrepreneur will receive them on the spot in a sealed envelope," explained Alena Schillerová, Deputy Minister of Finance for Taxes and Customs.

The entrepreneur then logs into the EET web application using the authentication data obtained. Here it is necessary to fill in the details of all the establishments through which he/she carries out the activities from which the recorded sales are derived before starting the registration. Once the entrepreneur has entered the details of the premises, he can obtain a digital certificate in the application.

Who is affected by the EET? From 1 December 2016 it applies to the accommodation and hospitality segment, and from 1 March 2017 it applies to retail and wholesale companies.

"It is used by the Financial Administration to identify entrepreneurs when sending data via data messages. The number of certificates depends on the needs of the entrepreneur and is solely at the entrepreneur's discretion," added Alena Schillerová.

The certificate must be installed in the cash register through which the trader will record sales. Businesses will be able to test the functionality of the cash register with the certificate installed from 1 November 2016.

Jiří Hosenseidl works as a Dynamics AX Consultant at Blue Dynamic.